Privacy Policy

Basis Commodities Pty Ltd values and respects the privacy of the people we deal with. Basis Commodities Pty Ltd is committed to protecting your privacy and complying with the Privacy Act 1988 (Cth) (Privacy Act) and other applicable privacy laws and regulations.

This Privacy Policy (Policy) describes how we collect, hold, use and disclose your personal information, and how we maintain the quality and security of your personal information.

What is personal information?

“Personal information” means any information or opinion, whether true or not, and whether recorded in a material form or not, about an identified individual or an individual who is reasonably identifiable. In general terms, this includes information or an opinion thatpersonally identifies you either directly (e.g. your name) or indirectly.

What personal information do we collect?

The personal information we collect about you depends on the nature of your dealings with us or what you choose to share with us.

 The personal information we collect about you may include:

●      Contact Name

●      Company name

●      mailing or street address;

●      email address;

●      phone number

You do not have to provide us with your personal information. Where possible, we will give you the option to interact with us anonymously or by using a pseudonym. However, if you choose to deal with us in this way or choose not to provide us with yourpersonal information, we may not be able to provide you with our services or otherwise interact with you.

How do we collect your personal information?

We collect your personal information directly from you when you:

●      interact with us over the phone;

●      interact with us in person;

●      interact with us online;

●      interact with us via email;

●      participate in surveys or questionnaires;

●      attend a Basis Commodities Pty Ltd event;

●      subscribe to our mailing list;

●      apply for a position with us as an employee, contractor or volunteer;

How do we use your personal information?

We use personal information for many purposes in connection with our functions and activities, including the following purposes:

●      provide you with information or services that you request from us;

●      deliver to you a more personalised experience and service offering;

●      improve the quality of the services we offer;

●      internal administrative purposes;

●      marketing and research purposes;

Disclosure of personal information to third parties

We may disclose your personal information to third parties in accordance with this Policy in circumstances where you would reasonably expect us to disclose your information. For example, we may disclose your personal information to:

●      our third party service providers (for example, our IT providers);

●      our marketing providers;

Transfer of personal information overseas

Some of the third-party service providers we disclose personal information to may be based in or have servers located outside ofAustralia, including Dubai and Singapore.

Where we disclose your personal information to third parties overseas, we will take reasonable steps to ensure that data security and appropriate privacy practices are maintained. We will only disclose to overseas third parties if:

●      you have given us your consent to disclose personal information to that third party; or

●      we reasonably believe that:

○      the overseas recipient is subject to a law or binding scheme that is, overall, substantially like the APPs; and

○      the law or binding scheme can be enforced; or

●      the disclosure is required or authorised by an Australian law or court / tribunal order.

How do we protect your personal information?

Basis Commodities Pty Ltd will take reasonable steps to ensure that the personal information that we hold about you is kept confidential and secure, including by:

●      having a robust physical security of our premises and databases / records;

●      taking measures to restrict access to only personnel who need that personal information to effectively provide services to you;

●      having technological measures in place (for example, anti-virus software, fire walls);

Online activity

Our website uses Google Analytics to help us better understand visitor traffic, so we can improve our services. Although this data ismostly anonymous, it is possible that under certain circumstances, we may connect it to you.

Cookies

The Basis Commodities Pty Ltd website uses cookies. A cookie is a small file of letters and numbers the website puts on your deviceif you allow it. These cookies recognise when your device has visited our website(s) before, so we can distinguish you from other users of the website. This improves your experience and the Basis Commodities Pty Ltd website(s).

We do not use cookies to identify you, just to improve your experience on our website(s). If you do not wish to use the cookies, you can amend the settings on your internet browser so it will not automatically download cookies. However, if you remove or block cookies on your computer, please be aware that your browsing experience and our website’s functionality may be affected.

Website analytics

Our website uses Google Analytics to help us better understand visitor traffic, so we can improve our services. Although this data ismostly anonymous, it is possible that under certain circumstances, we may connect it to you.

Direct marketing

We may send you direct marketing communications and information about our services, opportunities, or events that we consider may be of interest to you if you have requested or consented to receive such communications. These communications may be sent in various forms, including mail, SMS, fax and email, in accordance with applicable marketing laws, such as the Australian Spam Act 2003 (Cth). You consent to us sending you those direct marketing communications by any of those methods. If you indicate a preference for a method of communication, we will endeavour to use that method whenever practical to do so.

You may opt-out of receiving marketing communications from us at any time by following the instructions to “unsubscribe'' set outin the relevant communication or by contacting us using the details set out in the “How to contact us” section below.

Retention of personal information

We will not keep your personal information for longer than we need to. In most cases, this means that we will only retain your personal information for the duration of your relationship with us unless we are required to retain your personal information to comply with applicable laws, for example record-keeping obligations.

How to access and correct your personal information

Basis Commodities Pty Ltd will endeavour to keep your personal information accurate, complete and up to date.

If you wish to make a request to access and / or correct the personal information we hold about you, you should make a request by contacting us and we will usually respond within five (5) business days. We will deal with such a request by following the procedure outlined below:

●      Request to access and / or correct personal information can be sent to info@basiscommodities.com with the subject line ‘Personal information request’.

●      Basis Commodities Pty Ltd will respond notify the sender that the email has been received.

●      Basis Commodities Pty Ltd will collate the required information.

●      Depending on the size of the information, Basis Commodities Pty Ltd will either electronically transfer the information via a secure online platform, or download the information onto an external device and post via registered mail. 

Links to third party sites

Basis Commodities Pty Ltd website(s) may contain links to websites operated by third parties. If you access a third party websitethrough our website(s), personal information may be collected by that third party website. We make no representations or warranties in relation to the privacy practices of any third party provider or website and we are not responsible for the privacy policies or the content of any third party provider or website. Third party providers / websites are responsible for informing you about their ownprivacy practices and we encourage you to read their privacy policies.

Inquiries and complaints

For complaints about how Basis Commodities Pty Ltd handles, processes or manages your personal information, please contact info@basiscommodities.com. Note we may require proof of your identity and full details of your request before we can process your complaint.

Please allow up to five (5) business days for Basis Commodities Pty Ltd to respond to your complaint. It will not always be possible to resolve a complaint to everyone’s satisfaction. If you are not satisfied with Basis Commodities Pty Ltd’s response to a complaint, you have the right to contact the Office of Australian Information Commissioner (at www.oaic.gov.au/) to lodge a complaint.

How to contact us

If you have a question or concern in relation to our handling of your personal information or this Policy, you can contact us for assistance as follows:

Email: info@basiscommodities.com     

Post: Basis Commodities

            PO Box 340, Northbridge,

            NSW,1560, Australia

You can download a PDF version of this Privacy Policy here.